Simplify Supplier Onboarding. Control Every Supplier Change.
Bring supplier onboarding, approvals, validation, changes, and compliance into one controlled workflow—fully integrated with QAD.
- Guided supplier onboarding with required data and documentation
- Data-driven approval routing with validation and fraud-prevention controls
- Create and update approved supplier records directly in QAD
Supplier Onboarding is the anchor. Supplier Lifecycle Management extends control across every supplier action.
- 1 Supplier Onboarding Collect • validate • document GUIDED
- 2 Review & Approval Supplier data • rules • roles CONTROLLED
- 3 Create in QAD Validated supplier master data EXECUTED
- 4 Manage Changes Banking • address • tax • status GOVERNED
- 5 Deactivate / Reactivate Approval before QAD action AUDITED
Turn supplier onboarding into one controlled flow.
Collect the right information, require the right documentation, route the request to the right people, and create the approved supplier directly in QAD.
Request
Capture supplier data through guided, configurable forms.
Validate
Check completeness, required documents, and potential duplicates.
Route
Use supplier and business data with configured policies and rules to determine the approval path.
Approve
Give reviewers the context needed for accountable decisions.
Create in QAD
Execute the validated supplier creation without re-keying.
Supplier onboarding shouldn't begin with an email and end with manual data entry.
Supplier creation crosses departments, documents, controls, and ERP data. iApprove™ brings the entire process into one governed workflow connected directly to QAD.
Manual onboarding creates delay—and gaps in control.
- Requests begin in email, spreadsheets, or disconnected forms.
- Required W-9s, banking documents, or certifications are chased manually.
- Duplicate suppliers can slip through without consistent validation.
- Sensitive banking and tax information may circulate without appropriate access controls.
- Approved information is re-keyed into QAD, adding delay and error risk.
Every supplier request follows the right process from intake through QAD.
- Guided intake standardizes supplier information before approval begins.
- Documentation and validation requirements are built into the workflow.
- Supplier and business data plus configured rules determine the reviewers and approval path.
- Role-based security protects sensitive supplier information.
- Approved supplier data executes directly in QAD with a complete audit history.
One workflow platform underneath the entire supplier lifecycle.
iApprove™ is the broad, configurable workflow and approval platform. Supplier Lifecycle Management is a Workflow Area built on that foundation, applying the same routing, security, visibility, audit, and QAD execution controls to supplier onboarding, supplier changes, validation, and compliance.
Explore the iApprove™ Platform →Real-Time QAD Integration
Use live ERP data and execute approved supplier actions directly.
Data-Driven Approval Routing
Use supplier and business data, entity, type, risk, role, location, thresholds, and rules to determine the approval path.
Human-Controlled Approvals
People retain approval authority; iAssist™ can add analysis and decision context where enabled.
Full Auditability
Maintain a complete history of requests, approvals, and changes.
Start with onboarding. Extend the same control across the supplier lifecycle.
Supplier Onboarding is the anchor capability. The same governed framework then protects supplier changes, sensitive data, compliance requirements, and supplier status throughout the relationship.
Supplier Onboarding
Guide supplier creation from information collection and validation through approval and direct QAD creation.
Anchor CapabilitySupplier Changes
Apply structured review and approval to banking, address, tax, contact, classification, and other changes.
Validation & Duplicate Detection
Improve master-data quality with completeness checks and configurable duplicate-identification criteria.
Fraud & Compliance Controls
Require documentation, protect sensitive fields, and apply stronger review to higher-risk supplier actions.
Supplier Information
Capture supplemental supplier data and documents beyond standard QAD master fields.
Lifecycle Governance
Manage creation, change, deactivation, and reactivation with consistent workflow and a complete audit trail.
Make Supplier Onboarding faster, more complete, and easier to control.
iApprove™ guides users through supplier onboarding based on your organization's requirements—replacing manual checklists and follow-up with structured data collection, validation, documentation, and approval.
- Configurable supplier request forms and required fields
- Mandatory W-9s, banking documentation, certifications, and attachments
- Data-driven approval routing using supplier/business data and configured rules
- Duplicate detection using configurable identifying attributes
- Role-based protection for sensitive supplier information
- Approved supplier creation directly in QAD
Apply the same controls to every material supplier change.
A supplier record shouldn't change simply because someone sent an email. Banking, remit-to, tax, address, classification, and other material changes can follow defined review and approval paths before QAD is updated.
- Banking and payment information changes
- Address and remit-to changes
- Tax and contact information
- Supplier classifications and compliance attributes
- Approved updates executed directly in QAD
Catch incomplete or duplicate supplier records before they reach QAD.
Validate supplier submissions against your required information and use configurable identifying attributes to surface potential duplicates for review before a new supplier record is approved.
- Required-field and completeness validation
- Configurable duplicate-identification criteria
- Compare supplier name, tax ID, address, and other attributes
- Surface possible matches for human review
- Resolve validation issues before approval and QAD creation
Put stronger controls around higher-risk supplier actions.
Supplier onboarding and master-data changes can expose the business to fraud, compliance, and payment risk. iApprove™ lets you require documentation, restrict sensitive information, and apply additional review before critical supplier actions are executed.
- Require W-9s, banking verification, certifications, and other supporting documents
- Require attachments for banking, address, or other sensitive changes
- Role-based security for banking and financial information
- Additional approval paths for higher-risk requests
- Time-, date-, and user-stamped audit history
Manage the supplier information your business actually needs.
Not every piece of supplier information belongs in—or has a standard field within—QAD. iApprove™ can collect and manage supplemental supplier data alongside the workflow while QAD remains the system of record for the appropriate supplier master data.
- Multiple addresses and supplemental contact information
- Diversity, quality, insurance, and certification data
- Compliance documents and business-specific attributes
- Internal supplier classifications and configurable views
- Maintain QAD as system of record for appropriate master data
Govern supplier actions from creation through reactivation.
Supplier governance does not stop after onboarding. Apply consistent workflow, visibility, delegation, and audit controls as suppliers are created, changed, deactivated, or reactivated throughout the relationship.
- Create, change, deactivate, and reactivate suppliers through controlled workflows
- Real-time status and workflow ownership visibility
- Approval history and full audit trail
- Out-of-office delegation to keep requests moving
- Supplier browse and configurable user views
Approval isn't the end of the supplier process.
Once the required validations and approvals are complete, iApprove™ can execute the authorized supplier action directly in QAD—creating or updating the supplier record without someone re-entering the approved information.
iAssist™ adds intelligence where supplier decisions actually happen.
iAssist™ works inside Supplier Lifecycle Management to analyze supplier requests, documents, attachments, and workflow context—helping people make faster, better-informed decisions while keeping approval authority firmly in human hands.
- Identify missing or inconsistent supplier information before review begins.
- Assist with type-aware extraction and summarization of W-9s and other supplier documents.
- Add context around potential duplicate records and surface unusual changes or exceptions that warrant attention.
- Provide better decision context while keeping every approval human-directed and auditable.
AI helps people make faster, better-informed decisions—it does not replace the people accountable for supplier approvals.
Strengthening Supplier Onboarding, Compliance, and Fraud Prevention.
See how MiMedx used structured supplier workflow to strengthen onboarding controls and improve protection around critical supplier information.
Turn Supplier Onboarding Into a Controlled QAD Workflow.
Replace disconnected emails, spreadsheets, manual approvals, and re-keying with one governed process for supplier onboarding and lifecycle management.
Supplier Onboarding • Supplier Changes • Compliance • QAD Integration
