Turn invoices into validated QAD vouchers —with automation and control built in.
Capture invoice data, match against real-time QAD purchase orders and receipts, route exceptions and approvals, validate coding, and create AP vouchers directly in QAD—in real time, without re-keying.
- Real-time integration with any version of QAD
- Automated matching, exception routing, and data-driven approval routing
- Validated QAD voucher creation without re-keying
Formerly iVoucher™
- 1 Invoice Received Email • PDF • Electronic CAPTURED
- 2 Match & Validate Supplier • PO • Receipt VERIFIED
- 3 Exception & Approval Data + Rules • Human Review CONTROLLED
- 4 Coding & QAD Voucher Validate • Create directly in QAD EXECUTED
Turn every invoice into one controlled, real-time workflow.
Capture and validate invoice data, match PO-backed invoices against real-time QAD purchase orders and receipts for touchless approval when rules and tolerances are satisfied, route Non-PO invoices and exceptions to the right people for approval, coding, or resolution, and create the validated voucher directly in QAD.
Invoice Received
Email, PDF, scanned documents, and supported electronic sources enter one controlled AP workflow.
Capture & Validate
Extract invoice information and validate supplier, PO when applicable, amounts, dates, and required data using real-time QAD information.
Match
Compare PO-backed invoice lines against QAD purchase orders and receipts using configurable 2-way or 3-way matching rules.
Resolve Exceptions
Identify price, quantity, receipt, PO, and other discrepancies and route them to the right person with the context needed to resolve them.
Touchless Approvals
When the invoice matches the QAD PO and receipt within configured rules and tolerances, approve automatically with no manual intervention.
Create Voucher in QAD
Create the validated AP voucher directly in QAD in real time—without re-keying the approved information.
Automate the routine. Route the exceptions. Keep people in control.
Traditional invoice processing creates manual work at nearly every step. Invoice & AP Workflow moves the routine processing into one controlled flow, using real-time QAD data to automate what can be automated and directing human attention to the decisions that actually need it.
Too much time is spent moving information instead of resolving what matters.
- 01 Invoices arrive through multiple channels and require manual intake and organization.
- 02 AP re-keys invoice data and manually looks up suppliers, purchase orders, and receipts in QAD.
- 03 Mismatches are discovered late and chased through email, spreadsheets, and disconnected conversations.
- 04 Approvers receive incomplete context, coding becomes inconsistent, and status is difficult to see.
- 05 Approved information is entered again to create the final AP voucher.
More manual touches, slower invoice cycle times, inconsistent control, and limited visibility until the voucher is finally created.
One real-time workflow carries the invoice from receipt through QAD voucher creation.
- Capture invoice information once and validate it against real-time QAD supplier and transaction data.
- Automatically perform 2-way or 3-way matching against QAD purchase orders and receipts.
- Route only the exceptions that require action, with the discrepancy and supporting context already identified.
- Apply data-driven approval routing and validated coding while keeping people in control of the decision.
- Create the validated AP voucher directly in QAD in real time—without re-keying.
Faster invoice processing, fewer unnecessary touches, better control, and complete visibility from receipt through QAD execution.
AP automation built on the same workflow and decision framework that connects directly to QAD.
Invoice & AP Workflow is a high-value Workflow Area built on iApprove™. That means invoice processing uses the same configurable routing, security, auditability, human-controlled approvals, and real-time QAD integration that power ISSG workflows across the enterprise.
Data-Driven Approval Routing
Use invoice, supplier, transaction, amount, exception, entity, account, and other business data with configured policies and rules to determine the approval path.
Real-Time QAD Integration
Read current QAD data throughout the workflow and execute validated transactions directly back into QAD in real time.
Controls & Governance
Apply approval policies, role-based access, delegation, escalation, and human review where business judgment is required.
Complete Auditability
Maintain a time-stamped history of invoice data, matches, exceptions, approvals, coding decisions, and transaction execution.
Everything AP needs—from invoice intake to validated QAD voucher.
Six connected capabilities work as one end-to-end process. Each uses real-time QAD data, shared workflow controls, and a common audit trail rather than operating as another disconnected point solution.
Capture invoice data at the point of entry.
Bring invoices from email, PDFs, scanned documents, and supported electronic sources into one controlled workflow and extract the information needed for processing.
Capture once • use throughout the workflowMatch invoices against live QAD transactions.
Compare invoice header and line information to QAD purchase orders and receipts using configurable 2-way or 3-way matching rules and tolerances.
Automate clean matches • surface the restTurn mismatches into structured resolution workflows.
Identify price, quantity, receipt, PO, and other discrepancies, then route each exception to the appropriate owner with the relevant invoice and QAD context.
Route the issue • preserve the contextTouchless approvals for clean PO invoices. Data-driven routing when people are needed.
Automatically approve clean PO-backed invoices that match configured rules and tolerances; route Non-PO and policy-required invoices to authorized people when human approval is required.
Automate the clean path • route the restCode and validate Non-PO invoices before QAD execution.
For Non-PO invoices, route the invoice through the appropriate approval and GL/account coding path, validate accounting information against QAD, and preserve the coding decision within the controlled workflow.
Approve + code • validate • execute in QADComplete the workflow directly inside QAD.
Use the validated invoice and applicable matching, exception, approval, and coding results to create the AP voucher directly in QAD in real time without re-keying.
Workflow complete • QAD remains system of recordReal-time QAD data, policy controls, human decisioning, and the audit trail remain connected from the moment the invoice enters the process through final voucher creation.
Bring every invoice into one controlled process.
Capture invoice information from email, PDFs, scanned documents, and supported electronic sources, then validate the information against current QAD data before the invoice moves forward.
- Capture once. Extract the invoice header and line information needed throughout matching, routing, approval, coding, and voucher creation.
- Validate early. Check supplier, PO, amounts, dates, and other required data against real-time QAD information before downstream processing.
- Support PO and non-PO invoices. Direct each invoice into the appropriate workflow path based on its content and business context.
Match the invoice against what QAD says actually happened.
Compare invoice header and line information against real-time QAD purchase orders and receipts using configurable 2-way or 3-way matching logic and business tolerances.
- Use live QAD transactions. Match against current PO and receipt information rather than stale copies or disconnected extracts.
- Automate clean matches. Let invoices that satisfy the configured rules continue without unnecessary AP intervention.
- Surface only what differs. Price, quantity, receipt, and other discrepancies become structured exceptions for resolution.
Turn invoice mismatches into actionable workflows.
When an invoice falls outside the configured rules, identify what is wrong, preserve the QAD and invoice context, and route the issue to the person who can actually resolve it.
- Identify the discrepancy. Surface price, quantity, receipt, PO, supplier, and other differences instead of forcing AP to investigate manually.
- Assign ownership automatically. Route the exception based on its type, transaction, business unit, supplier, or other workflow data.
- Track resolution. Keep the issue, supporting context, actions, comments, and outcome inside one auditable workflow.
Touchless approvals for clean PO invoices. Data-driven routing when people are needed.
PO-backed invoices that match QAD purchase orders and receipts within configured rules and tolerances can be approved automatically with no manual intervention. Non-PO invoices and policy- or exception-driven cases use invoice and business data with configured rules to determine the authorized approval path.
- Approve clean PO invoices touchlessly. When the invoice, PO, and receipt satisfy configured match rules and tolerances, the invoice can continue automatically without a manual approval step.
- Route when human approval is required. Non-PO invoices and policy- or exception-driven cases can use invoice amount, account, entity, supplier, transaction attributes, and other business data to determine the authorized approver.
- Keep people accountable where judgment is required. Delegation, escalation, status visibility, and time-stamped history support controlled human approvals when the workflow requires them.
Code and validate Non-PO invoices before QAD execution.
For Non-PO invoices that require accounting coding, use data-driven approval routing to send the invoice to the appropriate authorized approver, capture the required GL/account coding, validate it against current QAD accounting data, and preserve the decision as part of the controlled workflow.
- Route Non-PO invoices. Use invoice and business data with configured rules to determine the appropriate approval path and responsible person for GL/account coding.
- Validate against QAD. Validate account, entity, cost center, and related accounting information against current QAD data rather than relying on free-form entry.
- Preserve context. Keep invoice content, coding decisions, validation, approvals, and changes together for visibility and auditability.
Finish the workflow where the transaction belongs: in QAD.
Once the invoice is captured and follows the appropriate PO-backed or Non-PO path—with exceptions resolved and any required approvals or coding completed—use the validated workflow data to create the AP voucher directly in QAD in real time without entering the same information again.
- Execute directly in QAD. The validated transaction moves from workflow decision to QAD execution without a disconnected handoff.
- Eliminate re-keying. Reuse the invoice, matching, exception, approval, and coding information already validated during the applicable workflow path.
- Keep QAD as system of record. The workflow adds control and intelligence around the transaction while QAD remains the authoritative ERP record.
QAD data is part of the workflow from the first validation through final execution.
Invoice & AP Workflow is real-time integrated with QAD throughout the process. Current supplier, purchase order, receipt, and accounting data informs workflow decisions—and validated transactions execute directly back into QAD in real time.
- Bi-directional integration. Read current QAD data and execute approved transactions without disconnected imports or manual handoffs.
- QAD remains the system of record. iApprove™ adds workflow, controls, and data-driven decisioning around the ERP transaction.
- Validated data carries forward. The applicable invoice, matching, exception, approval, and coding context flows through to voucher creation.
Workflow decisions use current ERP information throughout invoice processing.
Validated transactions execute back into QAD in real time.
Modernize AP workflow without replacing the QAD ERP foundation.
Approved information does not need to be manually entered again.
iAssist™ adds intelligence where invoice decisions actually happen.
Where enabled, iAssist™ works inside Invoice & AP Workflow to analyze invoices, emails, documents, exceptions, and workflow context—helping AP teams and approvers understand what needs attention while keeping approval authority and transaction control firmly in human hands.
- Analyze invoices, emails, and supporting documents
- Help extract and structure key invoice information and identify missing or inconsistent data
- Explain mismatches and surface the context needed to resolve exceptions
- Provide coding context, routing guidance, and decision support without replacing configured workflow rules or human judgment
AI helps people move faster and make better-informed AP decisions. People remain accountable for approvals, exceptions, coding decisions, and transaction execution.
Touchless invoice processing—proven in a QAD environment.
Detroit Chassis provides direct AP proof of how matched PO invoices can move touchlessly while exceptions and Non-PO invoices follow controlled workflows around QAD.
Turn AP into one controlled, real-time QAD workflow.
Automate invoice capture, matching, exception routing, approvals, coding, and validated voucher creation—while keeping QAD as the system of record and people in control of the decisions that matter.
Invoice Capture • 3-Way Match • Exceptions • Approvals • Coding • QAD Voucher
