Control
Supplier · Purchase · Invoice/AP
One QAD-centered workflow foundation
Policy-driven routing | Human-controlled decisions | Zero re-keying | Complete audit trail
Project SnapshotsMiMedx
MiMedx · Life Sciences
iApprove™ Procure-to-Pay
Strengthening Control Across the Procure-to-Pay Lifecycle
How MiMedx connects Supplier Lifecycle Management, iApprove™ Purchasing, and Invoice & AP Workflow around QAD — creating a more controlled, compliant, and auditable procure-to-pay environment.
The Client
A regulated life sciences environment with connected QAD-centered workflows.
MIMEDX is a pioneer and leader in placental biologics. MiMedx operates QAD 2012SE on-premise and uses iApprove™ across Supplier Lifecycle Management, iApprove™ Purchasing, and Invoice & AP Workflow.
Opportunity / Challenge
Supplier onboarding required strong controls across stakeholders, data, and QAD execution.
For MiMedx, supplier onboarding required multiple stakeholders for vetting, data input, and approvals; regulatory information beyond standard QAD fields; protection around sensitive supplier changes; and a complete audit trail through final QAD execution.
01
Multi-Stakeholder Onboarding
Supplier creation required vetting, data input, and approvals from multiple stakeholders, with workflow paths varying by supplier and business context.
02
Regulatory & Supplemental Data
Healthcare requirements such as the Sunshine Act created a need to maintain ancillary information that may not have standard fields in QAD.
03
Fraud & Sensitive-Data Risk
Duplicate suppliers, unauthorized changes, and banking updates required stronger validation, role-based access, monitored approvals, and traceable controls.
04
Execution & Auditability
Upon final approval of a new supplier or a change to an existing supplier, the QAD database needed to be updated programmatically while preserving a complete workflow audit history.
Broader Engagement Scope
The same iApprove™ platform extends beyond supplier onboarding.
MiMedx also uses iApprove™ Purchasing and Invoice & AP Workflow, extending the workflow foundation into purchasing and invoice/AP processes while QAD remains the system of record.
Why This Matters
Supplier master data sits at the foundation of procure-to-pay.
Control gaps at onboarding can follow the transaction downstream into purchasing, invoice processing, payment, compliance, and financial reporting.
Solutions Implemented
One iApprove™ platform. Three connected business solutions.
MiMedx uses the same iApprove™ workflow and approval foundation across Supplier Lifecycle Management, iApprove™ Purchasing, and Invoice & AP Workflow — with QAD remaining the system of record and people retaining control of business decisions.
01 · Supplier Lifecycle Management
Control the relationship before transactions begin.
Structured onboarding and supplier changes combine required data, documentation, validation, security, approvals, and direct QAD create/update actions.
- Request
- Validate
- Approve
- QAD
02 · iApprove™ Purchasing
Carry policy and approval control into purchasing.
Structured requisitions move through policy-driven review and approval, then create the approved PO directly in QAD without re-keying.
- Request
- Route
- Approve
- QAD PO
03 · Invoice & AP Workflow
Extend control through the final AP voucher.
Capture and validate invoices, match against QAD POs and receipts, route exceptions, approve coding, and create the final AP voucher directly in QAD.
- Capture
- Match
- Resolve
- Voucher
Common QAD Backbone
Real-time data in | Validated transactions back out | QAD remains the system of record
Why These Solutions
Automation where it helps. Human control where it matters.
The implemented solutions combine policy-driven routing, validation, sensitive-data controls, documentation, human judgment, and traceable QAD execution.
01Policy-Driven Routing+
Route decisions according to business rules, roles, thresholds, transaction data, and exceptions.
02Validation & Duplicate Detection+
Catch incomplete or potentially duplicate supplier information before it reaches QAD.
03Sensitive-Data Protection+
Apply role-based access and added scrutiny to banking, remit-to, tax, and other higher-risk changes.
04Compliance & Documentation+
Require supporting documents and retain supplemental regulatory information alongside the workflow.
05Human-Controlled Decisions+
Automate the routine while keeping people responsible for approvals, exceptions, and business judgment.
06Complete Auditability+
Preserve approvals, changes, supporting information, users, and QAD execution history in one traceable process.
Results / Benefits
A stronger control framework from supplier request through AP execution.
The original MiMedx source documents clear supplier-lifecycle outcomes around speed, fraud mitigation, compliance, and supplier relationships. MiMedx's use of iApprove™ Purchasing and Invoice & AP Workflow extends the same platform into broader procure-to-pay processes, where the connected architecture supports additional control and QAD-centered execution benefits.
FasterSupplier Onboarding
StrongerFraud Mitigation
ImprovedCompliance Assurance
Documented MiMedx Outcomes
01 · Documented Outcome
Faster Supplier Onboarding
Accelerated supplier data entry and approval, with streamlined maintenance for supplier updates and faster activation.
02 · Documented Outcome
Stronger Fraud Mitigation
Duplicate detection, role-based security, controlled banking-change approvals, monitored routing roles, and audit trails strengthen protection around supplier and financial data.
03 · Documented Outcome
Improved Compliance
Multi-level approval routing, embedded regulatory checks, centralized supplier validation documents, and complete workflow history strengthen compliance tracking and documentation.
04 · Documented Outcome
Better Supplier Relationships
Faster approval and activation of suppliers improve collaboration, transparency, and overall operational coordination.
Connected Procure-to-Pay Benefits
Expected Benefit
Broader P2P Visibility & Control
Using iApprove™ across supplier lifecycle, purchasing, and AP provides a common workflow framework for Procurement, AP, Finance, Compliance, and other stakeholders.
Expected Benefit
Cleaner QAD Execution
Real-time validation and direct QAD execution reduce duplicate entry and keep approved supplier, purchasing, and AP transactions aligned with the system of record.
Evidence classification: the four supplier-lifecycle items above are documented MiMedx outcomes. The two connected procure-to-pay items are presented as expected benefits of the broader architecture, not as separately quantified MiMedx results.
The Takeaway
Control should begin with the supplier — and continue through purchasing and payment.
See how ISS Group can connect policy-driven workflows, human-controlled decisions, and direct QAD execution across your procure-to-pay process.
Supplier Lifecycle Management → iApprove™ Purchasing → Invoice & AP Workflow → QAD
