Move directly to the work that matters.
Streamlined navigation, modern search and filtering, clearer notifications, and context-aware controls help users find approval queues, recent and favorite requisitions, and high-priority items faster.
Workflow AreasPurchasing
Built on iApprove™
Purchasing that moves from request to QAD PO—with control built in.
Guide every purchase, use live QAD and transaction data to drive policy-based approvals, and create validated QAD purchase orders in real time—without re-keying or changing your ERP.
- Real-time integration with any version of QAD
- Guided purchasing with data-driven, policy-based approval routing
- AI-assisted decisions with people firmly in control
Formerly iPurchase™
Purchasing workflow
Live in QAD
QAD
System of record • real-time data
- 1 Guided Request Structured purchasing intake READY
- 2 Data-Driven Routing QAD + transaction data + business rules ROUTED
- 3 Human Approval Context, thresholds, audit trail CONTROLLED
- 4 Create QAD PO Validated transaction in real time EXECUTED
ZERO RE-KEYING
HUMAN-IN-THE-LOOP
DATA-DRIVEN
AUDIT-READY
How it works
From purchase request to validated QAD PO—without the manual handoffs.
Purchasing, built on iApprove™, captures demand in a guided workflow, uses live QAD and request data to drive the approval path, keeps people responsible for the decision, and executes the approved transaction directly in QAD.
Guided request
Structured intake replaces email, spreadsheets, and incomplete requisition forms.
Data-driven routing
Live QAD data, roles, thresholds, and business rules determine the approval path.
Controlled approval
Approvers act with full request context, policy checks, history, and audit visibility—and can return a request to a previously approved step for documented rework when correction or additional information is required.
Create QAD PO
The approved requisition becomes a validated QAD purchase order in real time.
Real-Time QAD
Data-Driven Approval Routing
Human-in-the-Loop
Zero Re-Keying
Full Audit Trail
The purchasing shift
Put control before the PO—not after the spend.
Purchasing breaks down when intake, approvals, and ERP execution live in separate places. Purchasing, built on iApprove™, brings them into one controlled flow connected directly to QAD.
What breaks down today
Manual purchasing creates friction—and gaps in control.
- Requests start in email, spreadsheets, and disconnected forms.
- Maverick spend bypasses approval policy and preferred buying channels.
- Approvals stall while buyers chase people, answers, and status.
- Approved information is re-keyed into QAD, creating delay and error risk.
- Audit history becomes fragmented across inboxes and systems.
What Purchasing changes
Every request follows the right process from intake through QAD.
- Guided intake standardizes the data required before approval begins.
- Data-driven approval routing uses live QAD and request data, roles, thresholds, policies, and exceptions.
- Approvers get the context they need to make faster, informed decisions.
- Validated POs are created directly in QAD immediately after approval.
- Every action, decision, and data change remains visible and audit-ready.
Modern Purchasing Experience
Make sophisticated purchasing control easier to understand—and easier to use.
A redesigned Purchasing experience gives requesters, approvers, buyers, and administrators clearer navigation, stronger approval transparency, and better visibility into the work that needs attention.
See the approval path—not just a status code.
Interactive graphical workflow views show approval stages, parallel routing, current status, prior approval attempts, and requests returned for rework.
Know who owns the decision—and why it routed there.
See assigned approvers, who actually acted, roles, groups, supervisors, approval authority, contact details, delegate/availability status, and the rules and conditions driving each approval step.
Turn purchasing activity into process insight.
Monitor pending approval workload, requisition cycle time, approver decision time, rejections and rework, originator trends, and drill directly into the underlying requisitions to identify bottlenecks and improve service levels.
Built on iApprove™
One platform underneath every purchasing module.
iApprove™ is the workflow and approval platform. Purchasing applies that foundation to procurement—so Core, PunchOut, Catalog, Budgeting, MRP, and Mobile all operate with the same routing, QAD integration, security, visibility, and audit controls.
Explore the iApprove™ Platform →Real-Time QAD Integration
Use live ERP data and execute approved transactions immediately.
Data-Driven Approval Routing
Route using live QAD and request data, amount, entity, cost center, role, supplier, policy, thresholds, and other configured conditions.
Human-Controlled Decisions
People retain approval authority; iAssist™ can add analysis and decision context where used.
Full Auditability
Maintain workflow history plus operational logging across approvals, data changes, PunchOut communications, supplier documents, email activity, application processing, and purchasing transactions.
Purchasing modules
One purchasing framework. Six connected modules to control how your organization buys.
Start with the modules you need today and extend the same purchasing framework as your requirements grow.
The modules formerly offered under iPurchase™ are now part of Purchasing, built on the iApprove™ platform.
01 · Core
Turn every requisition into a controlled purchasing process.
Guided requisitions, data-driven approval routing, policy enforcement, visibility, and QAD PO creation.
02 · PunchOut
Give users an eCommerce shopping experience without giving up procurement control.
Shop supplier eCommerce sites while keeping requisitions, approvals, shipment visibility, and QAD execution under control.
03 · Catalog
Make the compliant buying choice the easiest buying choice.
Guide users to approved items, suppliers, negotiated purchasing choices, and configurable catalogs.
04 · Budgeting
Check the budget before money is committed.
Use budgets, sub-budgets, tolerances, warnings, and controls before approval.
05 · MRP
Turn MRP recommendations into faster, controlled buyer action.
Process QAD MRP action messages in real time through a focused buyer workflow.
06 · Mobile
Keep purchasing decisions moving when approvers aren't at their desks.
Approve, reject, and review purchasing activity from mobile devices with the same controls and history.
01 · Purchasing Core
Turn every requisition into a controlled purchasing process.
Core provides the foundation for guided requests, data-driven approvals, buyer visibility, rework, supplier communication, and direct QAD purchasing execution.
- Structured requisition entry for direct, indirect, and services spend
- Data-driven approval routing using QAD and request data, amount, role, entity, GL, cost center, supplier, thresholds, and other attributes
- Approve or reject directly from email with relevant transaction context, and return a pending requisition to a previously approved step for documented rework
- Buyer Workbench visibility into buyer-owned open POs, past-due and upcoming deliveries, requisitions awaiting buyer approval, supplier confirmations, and relevant MRP action messages
- Create the approved QAD PO and send it to the supplier; create QAD receipts and capture supplier PO confirmation data
- Inquire into open and historical requisitions and POs, copy requisitions, filter buyer/supplier activity, and export workbench information
Buyer Workbench
A consolidated purchasing command center for buyers.
Bring open POs, delivery priorities, pending requisitions, supplier confirmations, and QAD MRP action messages together so buyers can identify what needs attention and act faster.
02 · Purchasing PunchOut
Give users an eCommerce shopping experience without giving up procurement control.
Users shop directly on approved supplier sites using contract pricing, current item information, and real-time supplier stock visibility. The cart returns to Purchasing as a requisition and follows the same data-driven approval and QAD PO process.
- Launch approved supplier storefronts and use supplier-provided contract pricing, current descriptions, stock status, and other PunchOut features
- Bring cart details back automatically—no duplicate item entry
- Apply the same routing, thresholds, budget checks, and approvals as every other requisition
- Create the approved PO in QAD, support supplier transmission, and retain expanded logging for PunchOut communications and related processing
Advance Ship Notice (ASN) Visibility
Extend PunchOut beyond requisitioning into shipment visibility.
Receive expected ship and delivery dates, carrier and tracking information, partial or multiple shipments, PO/line shipment quantities, shipment exceptions, and supplier shipment notifications. ASN data can assist receiving while users retain control over the actual QAD receipt transaction.
03 · Purchasing Catalog
Make the compliant buying choice the easiest buying choice.
Import supplier catalogs or create custom catalogs such as Favorites so users can requisition through an eCommerce-like experience while preserving preferred suppliers, pricing, and purchasing standards.
- Import supplier catalogs and create organization-specific or custom Favorites catalogs
- Guide users to preferred suppliers, negotiated pricing, approved items, and standard purchasing choices
- Allow items from multiple suppliers in one shopping cart, then automatically separate checkout into one requisition per supplier
- Carry catalog selections directly into the requisition and approval workflow with less free-form data entry
04 · Purchasing Budgeting
Check the budget before money is committed.
Give requesters and approvers visibility into budgets and sub-budgets during purchasing so financial policy is enforced before a commitment is made.
- Configure budgets and sub-budgets, including project budgets allocated across multiple cost centers
- Track spend against the applicable budget/sub-budget and show available, committed, and requested amounts in workflow context
- Use configurable tolerances to prevent submission when limits are exceeded or provide a soft warning while allowing the request to continue
- Route budget exceptions for additional approval when policy requires it
05 · Purchasing MRP
Turn MRP recommendations into faster, controlled buyer action.
The MRP Action Center processes QAD MRP Action Messages in real time so buyers can organize, track, and act on purchased-material requirements through a controlled workflow.
- Surface and organize actionable MRP Action Messages from QAD in a buyer-focused workspace
- Create PO requisitions from applicable QAD MRP actions without re-keying the underlying recommendation
- Process other QAD-directed actions such as canceling a PO line or revising a PO due date
- Review supplier, quantity, timing, and purchasing context while tracking action-message status and next steps
06 · Purchasing Mobile
Keep purchasing decisions moving when approvers aren't at their desks.
Mobile access lets users approve, reject, create, and review purchasing activity away from the desk without sacrificing the same workflow controls or audit trail.
- Approve or reject purchase requisitions from phones and tablets
- Inquire into open and historical requisitions and purchase orders from mobile devices
- See request detail, supporting context, comments, attachments, and approval history before deciding
- Apply the same routing, security, escalation, audit logic, and real-time QAD execution as desktop workflows
Real-time QAD integration
Purchasing doesn't sit beside QAD. It works directly with it.
Purchasing uses the iApprove™ platform and live QAD information throughout the workflow, then creates the validated purchase order directly in QAD after approval—keeping QAD as the system of record.
Zero re-keying
Approved information flows into QAD without duplicate entry.
Real-time execution
Approved transactions are created or updated immediately.
One system of record
Modernize the process without replacing your QAD ERP.
AI inside the workflow
iAssist™ adds intelligence where purchasing decisions actually happen.
iAssist™ works inside Purchasing workflows on iApprove™ to analyze requests, emails, documents, attachments, supplier quotes, and workflow context, while conversational assistants and task-focused tools can help users locate information, answer questions, and complete everyday work faster—without giving control to a black box.
- Analyze purchasing requests, emails, supporting documents, and supplier quotes
- Extract and structure key information to reduce manual intake and re-entry
- Provide decision context, identify missing information or exceptions, and offer routing guidance while iApprove™ applies configured approval logic
- Use conversational assistance to locate information, answer questions, and simplify tasks while every approval remains human-directed and auditable
AI-Assisted. Human-Directed.
Explore iAssist™ → AI helps people make faster, better-informed purchasing decisions while keeping approval authority firmly in human hands.
Customer Proof
Purchasing automation built for real QAD environments.
See how Bimeda is using ISSG purchasing workflows to accelerate PO approvals and MRP-driven buying while strengthening control and visibility in QAD.
See it in your QAD environment
Modernize purchasing without replacing your ERP.
See how Purchasing, built on iApprove™, can guide requests, apply data-driven approval routing, connect buying channels, and create validated QAD purchase orders in real time.
Guided Purchasing • Data-Driven Approval Routing • Real-Time QAD • Zero Re-Keying
